X1.exe Help File

X1 Help

For more in-depth help as well as handy tips and tricks, visit X1's online tutorial.
Get help from other X1 users and from X1 customer service in the X1 Forums.

What X1 Does
X1 locates email messages, attachments, Outlook contacts, and files on your hard disk very quickly.

The X1 Screen
The left column is the List Pane, the right column the View Pane, and the bar across the top the Control Bar. You can adjust the width of the List and View panes by dragging the divider bar to the left or right. You can move up, down, and between the List and View panes using the arrow and PgUp and PgDn buttons. (If you don't see two columns in X1, you will when you do a search.)

Also, in the List Pane you can adjust column widths by dragging them from their right sides, or you can reorder them by grabbing the column header with the left mouse button and dragging them to a new location.

How to Find Email
1. Click on the Email tab on the Control Bar.
2. In the main search field type a word or phrase that appears in the email you are looking for. You may also type a "relevant" entry in any of the column fields in the List Pane. By "relevant," we mean string of characters that you believe is contained in the column below the field.
3. If you don't see the email you want, you may wish to sort by column. To do so, just click on whichever column header interests you. X1 will sort that column. Clicking a second time will reverse the sort order. For example, if you know that it was a large email, you might click on the Size column to bring the big files to the top.

How to Find Attachments (Outlook* and Eudora)
1. Click on the Attachments tab on the Control Bar.
2. In the main search field type a word or phrase that appears in the file you are looking for. You may also type a "relevant" entry in any of the column fields in the List Pane. By "relevant," we mean string of characters that you believe is contained in the column below the field.
3. If you don't see the attachment you want, you may wish to sort by column. To do so, just click on whichever column header interests you. X1 will sort that column. Clicking a second time will reverse the sort order. For example, if you know that it was a large attachment, you might click on the Size column to bring the big attachments to the top.

* Not Outlook Express

How to Find Files
1. Click on the Files tab on the Control Bar.
2. In the main search field type a word or phrase that appears in the file you are looking for. You may also type a "relevant" entry in any of the column fields in the List Pane. By "relevant," we mean string of characters that you believe is contained in the column below the field.
3. If you don't see the file you want, you may wish to sort by column. To do so, just click on whichever column header interests you. X1 will sort that column. Clicking a second time will reverse the sort order. For example, if you know that it was a large file, you might click on the Size column to bring the big files to the top.

How to Find Contacts (Outlook*)
1. Click on the Contacts tab on the Control Bar.
2. In the main search field type a word or phrase that appears in the contact you are looking for. In this case you might type the name of a person or company. You may also type a "relevant" entry in any of the column fields in the List Pane. By "relevant," we mean string of characters that you believe is contained in the column below the field.
3. If you don't see the contact you want, you may wish to sort by column. To do so, just click on whichever column header interests you. X1 will sort that column. Clicking a second time will reverse the sort order. For example, if you want to see your contacts in alphabetical order, you might click on the Name column to order the contacts alphabetically.

* Not Outlook Express

How Email and File Searching Works
Punctuation: For the most part, X1 treats all punctuation as spaces, so "123-xyz(789)" is just "123 xyz 789". However, it does recognize punctuation in some common uses, such as email addresses and dates.

Prefix: Each string of characters you type is treated as a prefix. So, if you search on "mark down", X1 will locate a result that contains "market moved downward". But, if you are looking for an email from Fred and you just type "red", you won't find him.

Negation: You can exclude files or email messages containing a particular word by putting a minus sign at the beginning of a search string. So, not really being fond of Fred, you can exclude him by typing "-Fred". Make sure that the minus is either at the beginning of the field or is preceded by a blank space. Example:

Sally -Fred

X1 locates files that do contain "Sally" and do not contain "Fred", "Frederick", "Frederica", or anything else starting with "Fred".

Exact Word Match: If a punctuation symbol follows a word directly, and is followed by a space, as in "mark$ " or "mark. " or "mark- ", then the word is searched as an exact match. So "mark- down" will not match "market moved downward" because "mark- " doesn't match "market". But it will match "mark went downstairs".

Now That You've Found It
Okay, so you found what you want. Now what? Well, you can:

Click on a List Pane entry and see its contents in the View Pane.
Double-click (or press Enter) on the List Pane entry to launch it in its native application. For instance, if you double-click a Word file, the file will open in Word. If you double-click an Outlook email file, it will open in Outlook. (This does not work for Outlook Express, Eudora or Netscape email.)
Open the folder containing a file on your hard drive by right-clicking on the file name in the List Pane and selecting "Locate On Disk".
Open the folder containing an email message by right-clicking on the email name in the List Pane and selecting "View Folder".
Use the plus and minus keys (+/-) to move from one highlighted search term to the next (or previous) in the View Pane.
Right-click to mark email messages as read or unread. Or, mark them by using the buttons at the top of the View Pane.
Print the email message, file, attachment or Outlook contact.
Delete the file, Outlook email message, or Outlook contact.
For Outlook, reply to all or forward email messages.
Forward Outlook contacts.
Add new Outlook contacts.

Docked and Windows Modes
You can configure X1 in one of three ways: Docked, Docked/Autohide, or normal Windows mode.

If you select the Docked mode, X1 will always be visible at the top of your screen.

If you select Docked/Autohide, X1 will appear as a bar across the top of your screen when your cursor points for a fraction of a second at the top pixel of your screen. If you move the cursor off the Control Bar without doing a search, X1 will disappear, freeing your entire screen for other programs.

If you select Windows mode, X1 will operate as any other Windows program.

Go to the Options > General tab to set the X1 mode you want.

Using Keyboard Shortcuts
X1's shortcut keys are a quick way to pop up X1 in Files or Email mode. For shortcut keys to work, X1 needs to be running, but it may be hidden.

Go to the Options > General tab to set the shortcut keys to whatever you like.

Options
The Options dialog box is where you configure X1. By clicking on the Options button, you can:

Dock X1 at the top of your screen, and have it auto-hide (or not), or put it in a standard window.
Have X1 automatically start up (or not start up) when you turn on Windows.
Set X1 to start in Files, Email or Contacts mode.
Set which keyboard shortcuts you want to use to start X1.
Automatically have X1 scroll to the first match when you search.
Turn highlighting of search terms on or off.
Set which tabs are visible on X1's main screen.
Set which email folders are indexed.
Set which Outlook contacts folders are indexed.
Set which files X1 indexes.
Set how frequently files, email messages and contacts are added to X1's index.